In addition to our standard phone system features, Our Call Center Systems have the following additional functions:
Call Queuing allows you to manage excess calls until your agents are available.
When all your agents are on the phone with other callers, the Freevoice System will automatically manage the additional inbound calls by playing a welcome message, and optionally stating callers in line , with estimated wait times between musical interludes or advertisements. Queue wait order is managed in a first in first out linear order unless priority rules are used to flag certain callers for express treatment.
Advanced Queue Features Include:
Members – Members can be Extensions or Agents. Extensions will always ring that phone in a ring strategy. Agents can log in to let the system know they are available. This allows automatic distribution of calls (ACD) to skill groups with detailed productivity reports.
URL Pop – Creates a web hook to another web application such as a CRM integration. Commonly used to search the callers number in a CRM and display a screen pop of the matching account record.
Ring Strategy – Automatic Call Distribution determines what order callers are connected to agents.
- Ring All – Rings all available agents until call is answered
- Linear – Rings each available agent in the order listed, starting at position one for each call
- Round Robin – Ring the agents in the order listed in a loop
- Least Recent – Ring the agent who has been waiting the longest
- Fewest calls – Rings the agents in order of who has the fewest completed calls
- Random – Rings agents in a no order pattern
Dynamic Priority Penalty Rules – Creates classes or tiers of agents to receive calls before lower classes or tiers of agents have an opportunity to answer. Example: I want all calls to go to my top people, sales team 10! Only if they are all busy will the call go to sales team 9, and if they are busy, send it to anyone.
Caller priority – Lets you flag a call for priority access thru the queue or other destinations.
- Example: Callers to the secret back line come thru the queues ahead of other callers.
Dispositions – Create predefined results of a call and require the agent to choose one for reporting the outcome of each call.
- Example dispositions are: sale made, not qualified, transferred call, etc..
Distinctive Ring – Call from different queues can be audibly distinct on some model phones.
Music on Hold Class – Unique music on hold can be played depending on the call source.
Wait Time Prefix – Notifies the agent how long the caller had been holding upon answering a call.
Call Recording – Records all calls to be posted in reports with dispositions and agents notes and CDR data.
Priority Queues – Assigns a queue weight and allows calls to come thru faster for priority queues.
Service Level – Allows you to set a goal such as, answer every call within 15 seconds, and see the results in reports.
No Answer call – This setting prevents calls from being answered automatically before an agent is available. This allows the calling party to auto detect if the call was answered by a live agent.
- Commonly used when 3rd party lead companies send leads to multiple call centers skipping ones that don’t answer
Caller Join Announcement – Welcome message played to callers such as “Call recorded for quality assurance”.
Agent Announcement – Prefix message played to the agents before caller is connected.
- Used to identify different campaigns such as “widget sales or sprocket rentals ”to the agent.
Caller Announcements – Informs the caller of their position and estimated hold time upon entering a queue and optionally repeats every X number of seconds.
Periodic Announcements – Provides a dial menu to exit a queue so the caller reach another destination such as automated self-help system, receive an automated call back, or leave voicemail.
Email alerts – Receive and email notification with CDR’s and recording links on calls via email.
Queue Number – Allows callers to be transferred to a queue from any phone
Queue Name – A friendly name labels a queue for easy reporting and tracking
CID Name Prefix – A word or code that is prefixed to the caller’s name and number. Used to notify the agent which campaign call is coming from.
Max Wait Time – Sets maximum time a caller may wait before sending to another destination.
Max Callers – Sets maximum number of callers that may be in a Queue. Callers in excess of that number are sent to a failover destination.
Agent Ring Timeout – Length of time (1-60 seconds) to ring an agent before sending the call to another agent.
Skip Busy Agents – Does not ring an agent who is currently on an inbound or outbound call and sends caller to next agent.
Transfer Presets – Create Quick transfer buttons on the agent interface for one click transfers to a designated number.
Wrap Up Times – Provides agents X number of seconds to complete a task before getting the next call.
Critical statistics to successfully monitor your call center
Access reports from any PC or smartphone to analyze call volumes and success rates to improve customer service, boost efficiency and manage employees.
- Queue Totals – Bar chart shows the Completed, Abandoned, Overflow, Opt Out, and No Agent Call data.
- Call Status – Pie chart aggregates the Queue Totals in a whole system view for a bigger picture.
- Calls Per Hour – Line point chart show calls per hour per queue to maintain proper staffing levels.
- Queue Hold Times – Compare average and maximum caller hold times.
- Queue Talk Times – Compare average and maximum caller talk times.
- Service Level Totals – Displays the accomplished percentage of your predefined maximum caller hold goal.
- Calls by DID – Tracks your marketing efforts by phone number.